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Contracts Coodinator

Contract Responsibilities:

  • Administer contract requests coming into the BizOps Contracts Management team, including external clinical trial vendors, consultants, etc.
  • Perform quality check of contract requests, including supporting documentation.
  • Research contract repositories for existing contracts to validate contract terms, budgets, scope, etc.
  • Submit contract requests into Contract Management System (currently Ariba).
  • Coordinate regular, timely and thorough communication of contract status with internal stakeholders and manage expectations accordingly.
  • Manage follow up and facilitate approvals of contracts within the contracting process systems in accordance with BioMarin policies and procedures.
  • Ensure timely, accurate and thorough data entry and tracking of contracts into departmental systems and databases.
  • Initiate new suppliers into BioMarin’s ERP system.
  • Obtain electronic signatures to contract related documents.

Other Responsibilities:

  • Assist with internal/external parties with invoice and/or purchase order issues.
  • Prepare Oracle reports as requested.
  • Support BizOps project initiatives as directed.
  • Support BizOps MS Office365 and SharePoint sites as needed.
  • Schedule and coordinate meetings/conference calls and related activities as required.
  • Prepare professional and accurate communication with internal and external stakeholders.
  • Strong computer and software skills. Proficient in MS Excel and Outlook required; familiarity with contract management and/or financial systems preferred.
  • Familiarity with basic contract terms.
  • Ability to assess contract budget accuracy and perform occasional financial analysis.
  • Detail oriented, highly organized, able to keep up with many changes and multiple priorities.
  • Excellent decision-making and problem solving skills, able to facilitate agreement on priorities within Development Sciences Business Operations
  • Strong inter-personal skills with ability to interact and manage expectations of diverse stakeholders; work effectively with all levels of management and employees.

Bachelor's degree preferred

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